Meetings in Event Cloud are controlled by Custom Roles. They limit access to certain Meeting Types for users and are required for scheduling and attending meetings. As an Admin, you can configure the meetings in your event to be visible to users with a specific Custom Role. This restriction can be placed on the Meeting Type, which means certain users are limited to viewing specific meetings.
You will first need to create Custom Roles. For information on creating Custom Roles in Event Cloud, please visit the following helpdesk article: User Roles in Event Cloud
Custom Roles with Meeting Types
|1. Navigate to the Admin module|
|2. Select the Meetings Tab:|
|3. Select Meeting Types:|
|4. Create a new Meeting Type by selecting the "Create a Meeting Type" button or edit an existing Meeting Type by clicking on the Meeting Type name:||
5. Custom Roles can be added under the Role Requirements section.
In this area, you may grant access or restrict roles from being able to attend/view this meeting type.
There are 2 required fields:
And other optional fields:
If the questions do not apply, leave them blank.
|6. Select as many Custom Roles as you'd like by using the search feature.|
|7. Finish Editing your meeting then click the "Finish" button:|
The users with the required custom roles in your meeting type will now be able to view the meeting and utilize it depending on your settings.