Field Permissions Guide

Since your event will have many users with varied permissions and responsibilities, you may want to make specific adjustments over who gets to view and/or edit content. For example, it may be useful for your session owners to view your speakers' email addresses, but you may want to hide that information from your attendees. Event Cloud gives you the flexibility to configure field permissions for your users.

Please note that field permissions can be customized for specific users, sessions, and companies (for sponsors and exhibitors). Event Cloud's permission icons resemble the following:

 Required - the role is required to complete the field

 Edit - gives the role permission to edit the field

 View - gives the role permission to view only

 Hidden - hides the field from the role

Please note that when setting field permissions for users, sessions, or sponsors, you should mirror the "Anonymous" role settings to that of the attendee role.

Field Permissions for Users

1. From the Admin portal, select Users:
2. Click Profile Fields:

From here, you can configure which fields users can view/edit by role. For each role/field, toggle the permission tab to your desired setting.

Please note that Event Cloud only displays five user role permissions at any given time. You can select which roles you want to view by using the drop-down menu labeled "Select Roles" at the top of the page.

When you're finished, click Save at the bottom of the page.

Field Permissions for Sessions

The same process of setting field permissions can be applied to sessions. This is particularly useful if you set up custom fields that only pertain to a specific group of users.

1. From the Admin portal, click on Sessions:
2. Then click Session Fields:

From here, you can configure which fields users can view/edit by role. For each role/field, toggle the permission tab to the desired setting.

When you're finished, click Save at the bottom of the page.

Field Permissions for Sessions

As an admin, you can also set field permissions for your sponsor companies. For example, you may want a "staff names" list to be accessible to your sponsors, but not necessarily to your attendees.

1. Click the drop-down arrow next to the word "Admin" in the top left corner of the page
2. Select the Sponsor & Exhibitor portal:
3. Next, click on Setup:
4. Click Company Fields:

Review the permission columns for each role and toggle the permission tab to your desired setting.

When you're finished, click Save.